How To Budget For A Road Trip: Practical Tips

Wondering how to budget for a road trip? There’s something magical about hitting the open road with nothing but a packed car, a playlist of your favourite tunes, and a vague sense of where you’re headed. I’ve been on more road trips than I can count—honestly, it’s my favourite way to travel.

There’s just something about the freedom to stop and explore that quirky roadside attraction, take a detour to a hidden gem, or chase a sunset down a winding highway that makes me fall in love with it every time.

But let’s be real—road trips can get expensive if you’re not careful. And if you’re like me, you want to keep things budget-friendly so you can save your nickels (we don’t have pennies in circulation in Canada anymore) for those spontaneous adventures along the way.

That’s why I’ve put together this step-by-step guide to help you with how to plan a road trip on a budget. Whether you’re a seasoned road warrior or a first-time adventurer, these tips will help you stretch your dollars and make the most of every mile.

So, buckle up, grab your snacks, and let’s hit the road—budgeting doesn’t have to be boring, I promise!

What is Road Trip Budgeting?

Think of road trip budgeting as your financial roadmap. Just like you wouldn’t hit the highway without a GPS – on your phone or…do people still use those GPS devices? (unless you’re a fan of getting hilariously lost), you don’t want to start your trip without a plan for your expenses.

Road trip budgeting is all about figuring out how to allocate your funds to cover everything from gas and grub to cozy beds and those “I can’t believe we did that” activities.

It’s a bit like packing your bags with care—organizing your road trip finances ahead of time means you won’t be stuck with any nasty surprises down the road. Plus, it gives you the freedom to enjoy the journey, knowing you’ve got the essentials covered.

Step 1: Determine Your Total Budget

Before you hit the road, it’s time to get real about your finances. I know budgeting might not be as exciting as picking out road trip snacks or curating the perfect playlist, but trust me—this step is crucial if you want to enjoy your adventure without stressing over your bank account.

Assess Your Financial Situation

Start by taking a good look at your current financial situation. This means diving into your savings, income, and those pesky monthly expenses.

Figure out how much you can comfortably set aside for your road trip without putting a dent in your rent money or grocery store budget. The goal here is to have fun on the road without coming home to a financial headache.

Set a Realistic Budget Limit

Once you’ve got a handle on your finances, it’s time to set a budget for your trip. This number will be your guiding light, helping you make smart spending decisions along the way.

Whether you’re working with a tight budget or have a little more wiggle room, having a clear limit will help you prioritize what’s most important—whether that’s splurging on a cozy Airbnb or saving for a special activity.

Consider Trip Duration and Distance

Now, let’s talk about the length and distance of your road trip. Obviously, the longer and farther you go, the more it’s going to cost. So, be honest with yourself about how much time and money you can realistically dedicate to this adventure.

Whether you’re planning your budget for a quick weekend getaway or you need to figure out your cross-Canada road trip budget, keeping the below in mind will help you plan a trip that’s both memorable and manageable.

Step 2: Estimate Fuel Costs

Fuel is likely going to be one of your biggest expenses on a road trip, so getting a solid estimate is key to staying within your budget. Let’s break it down so you’re not left guessing at the pump.

Calculate Total Distance

First up, map out your route using tools like Google Maps or Roadtrippers. This will give you a good estimate of the total kilometres you’ll be driving. Don’t forget to include those fun, spur-of-the-moment detours—because we both know those are the best parts of any road trip!

Determine Vehicle Fuel Efficiency

Next, find out how much fuel your vehicle consumes. This is usually measured in litres per 100 kilometres (L/100 km). You can typically find this info in your car’s manual or with a quick online search. If you’re driving an older vehicle or one that’s been modified, it might be wise to adjust those numbers upward a bit, just to be safe.

Research Current Fuel Prices

Now, it’s time to check out fuel prices along your route. Use apps like GasBuddy to get the latest on what you can expect to pay per litre. Remember, prices can vary depending on where you’re driving, so it’s worth checking several locations along your route.

And don’t forget: planning a summer road trip can be different from a winter one. In the summer, your car’s air conditioning might be working overtime, while in the winter, the heater’s going full blast—both of which can impact your fuel efficiency.

Total Fuel Cost

Here’s a simple formula to help you calculate your total fuel cost:

Road Trip Fuel Calculator

Calculate Your Road Trip Fuel Cost

Distance Unit:

Total Distance (km):

Vehicle Fuel Efficiency (L/100km):

Fuel Efficiency Unit:

Fuel Price per Litre (C$):

Currency:

Above you will see both a fuel cost formula as well as a simple fuel cost calculator to help you figure out approximately how much you’ll need to budget for your upcoming road trips.

With this estimate, you’ll have a clearer idea of how much you need to budget for fuel, letting you focus on enjoying the journey without stressing over costs.

Step 3: Plan for Accommodation

Accommodation can take a big bite out of your road trip budget, so it’s worth putting some thought into where you’ll lay your head each night. With a bit of planning, you can find options that are comfortable, convenient, and easy on your wallet.

Research Accommodation Options

First things first—explore all your lodging options. Whether you’re into the comfort of hotels and motels, the charm of Airbnb rentals, or the simplicity of campgrounds, there’s something for everyone. Think about the level of comfort you want and the amenities you can’t live without, like free Wi-Fi, breakfast, or parking.

Compare Prices and Book in Advance

Once you’ve got a few options in mind, it’s time to compare prices. Websites like Booking.com, Expedia.com, or VRBO are great for this. They let you read reviews, compare rates, and see what’s available.

If you can, book your accommodation in advance—especially if you’re travelling during peak season. Not only can this save you money, but it also ensures you won’t be scrambling to find a place at the last minute.

Consider Alternative Lodging

If you’re looking to save even more, consider some alternative lodging options. Camping is a classic choice, but don’t forget about couchsurfing, house-sitting, or even staying with friends and family along the way. These options can cut your costs significantly and often offer a more unique, local experience.

Plan for Overnight Stops Strategically

When choosing where to stay, think strategically. Consider aligning your overnight stops with more affordable areas. Staying just outside of major cities, for instance, can save you a bundle. Plus, look for accommodations that offer kitchen facilities—cooking your own meals can save a lot on food expenses over the course of your trip.

Step 4: Budget for Food and Drinks

Wondering how much to add to your travel budget for food on a road trip?
Food costs can sneak up on you, but with a bit of planning, you can enjoy tasty, plant-based meals without emptying your wallet. Here’s how to keep your food budget in check while still satisfying your cravings.

Plan Your Meals

Start by deciding how many meals you’ll eat out versus cooking yourself. Cooking your own meals, especially vegan dishes, can save a ton over the course of your trip. Plan some easy-to-make plant-based dishes that can be prepared with minimal ingredients and equipment—think veggie wraps, pasta salads, or hearty grain bowls. Don’t forget to make a grocery list before you hit the road to ensure you have all the essentials.

Shop at Local Grocery Stores and Markets

As you travel, make it a point to stop at local supermarkets or farmers’ markets. Not only will this save you money compared to eating out, but it also gives you the opportunity to find fresh, local produce that can elevate your vegan meals. Plus, you’ll be supporting local farmers and vendors—a win-win!

Pack Snacks and Beverages

Stock up on vegan snacks, water, and drinks before you start your journey. This way, you’ll be less tempted by pricey and often non-vegan convenience store treats when you stop for gas.

Consider packing items like nuts, dried fruit, hummus with veggie sticks, and energy bars. Staying hydrated is key too, so bring along reusable water bottles and a cooler to keep drinks chilled. Stop at rest stops to keep yourself fueled and to take a stretch break. This will prevent you from stopping at fast food places.

Explore Affordable Dining Options

When eating out, look for local diners, food trucks, or budget-friendly spots that offer vegan options. Apps like HappyCow, Yelp, or TripAdvisor can help you find vegan-friendly restaurants and cafes along your route that won’t cost much money. Picking out a few places where you’ll stop for food will take you less time than wandering around checking menus while you’re road tripping.

Choosing local eateries over chain restaurants not only saves money but also lets you enjoy unique and delicious plant-based meals that reflect the local flavour.

If you find hotel rooms with free breakfast – score! That will reduce your daily expense.

Set a Daily Food Budget

Give yourself a daily allowance for food and drinks, including your vegan snacks, and try to stick to it to keep your road trip cost down. This budget should cover all meals and snacks throughout the day. Adjust as needed—perhaps you save more on some days by cooking, giving you room to splurge on a special vegan meal at a recommended local restaurant later in the trip.

Step 5: Account for Attractions and Activities

No road trip is complete without some epic stops along the way. Whether you’re hiking through a national park, exploring a quirky roadside museum, or attending a local festival, these experiences are the heart of your journey. But they can also add up, so let’s make sure you’ve got them covered in your budget.

List Desired Attractions and Activities

Start by making a bucket list of all the places you want to visit and the activities you’re excited to try. Think about the must-see national parks, fascinating museums, scenic tours, and any special events happening along your route. Jot these down so you have a clear idea of what’s on your itinerary.

Research Admission Fees and Costs

Once you’ve got your list, it’s time to do a little digging. Find out the admission fees for each attraction, and check for any additional costs like parking or guided tours.

Don’t forget to look for discounts, combo tickets, or free entry days—many places offer great deals if you know where to look. Sites like Viator or the attraction’s official website are good places to start your research.

Prioritize Must-See Experiences

If your budget starts to feel a little tight, don’t worry—you can still have an amazing trip. Prioritize the attractions and activities that are most important to you. Maybe that means splurging on a once-in-a-lifetime experience and opting for more budget-friendly activities elsewhere. Be flexible and open to alternative experiences; sometimes, the best memories come from the unexpected.

Include Entertainment Expenses

Beyond the main attractions, remember to budget for smaller entertainment costs. This might include going to the movies, catching a live performance, or even just stopping for ice cream at a fun roadside stand. These little indulgences can make your trip more enjoyable, so it’s worth setting aside some funds for them.

Step 6: Include Miscellaneous Costs

It’s the little things that can sneak up on you during a road trip—those extra costs you didn’t see coming. Planning for these miscellaneous expenses will save you from unexpected surprises and help keep your trip on track.

Account for Tolls and Parking Fees

Before you hit the road, check your route for any toll roads. Tolls can add up quickly, so it’s smart to estimate the total charges in advance. Don’t forget about parking fees, especially in big cities or popular tourist spots. Look for affordable or even free parking options when possible, but be prepared for those places where you’ll have to pay.

Budget for Vehicle Maintenance

Your car is going to be your best friend on this trip, so make sure it’s in top shape. Plan for routine maintenance like oil changes, tire rotations, and fluid top-ups, especially if you’re covering long distances. It’s also a good idea to have your vehicle checked out before you leave—better safe than sorry when you’re miles from the nearest mechanic!

Include Travel Insurance

Travel insurance might not be the most exciting part of planning a road trip, but it’s definitely one of the smartest. Consider getting a policy that covers trip cancellations, medical emergencies, and roadside assistance. It’s a small cost upfront for a lot of peace of mind on the road.

Plan for Connectivity Costs

Staying connected on the go can come with its own set of costs. If you’ll need internet access, budget for mobile data plans or a portable Wi-Fi device. Don’t forget about the little things like charging cables, adapters, and maybe even a portable charger to keep your devices powered up.

Allocate Funds for Souvenirs and Gifts

Let’s be honest—no road trip is complete without picking up a few souvenirs along the way. Whether it’s a quirky memento from a roadside shop or a local delicacy to bring back home, make sure you have a bit of extra cash set aside for these fun purchases.

Step 7: Plan for Unexpected Expenses

No matter how well you plan, life has a way of throwing curveballs. Having a financial cushion for those unexpected expenses is crucial for keeping your trip stress-free.

Set Up an Emergency Fund

Set aside a portion of your budget specifically for unforeseen costs. Whether it’s a medical emergency, a sudden vehicle repair, or needing an extra night at a hotel, having this fund will help you handle surprises without panicking.

Use Contingency Planning

Flexibility is key on a road trip. Expect the unexpected—like route changes, delays, or detours—and have a bit of extra cash to cover these adjustments. This way, you can roll with whatever comes your way without derailing your entire budget.

Monitor and Adjust Your Budget During the Trip

As your trip progresses, keep a close eye on your spending. Use budgeting apps or a simple spreadsheet to track your expenses. This will help you stay within your limits and adjust your plans if you’re running over budget. It’s all about staying in control so you can focus on enjoying the journey.

Best Tools and Apps for Road Trip Budgeting

GasBuddy: Find the cheapest fuel prices along your route.
Roadtrippers: Plan routes, discover attractions, and estimate travel costs.
Google Maps: Navigate and calculate distances effectively.
Booking.com: Compare and book accommodations at the best prices.
Yelp: Discover and review local dining and entertainment options.
Trail Wallet: Track and manage your travel expenses easily.
Waze: Get real-time traffic updates and alternative route suggestions.

Budget Road Trip Planning Tips

Select Less-Busy Times to Travel

It may seem obvious to you, but travelling during holiday weekends, when everyone and their dog is out driving from one place to another, is NOT a great way to stick to your budget (and maintain some semblance of sanity).

During long weekends, I prefer to stay where I can easily walk or take transit. Off-peak season travel is cheaper in terms of gas prices and hotel stays. If you can, travel during the week rather than on weekends.

My favourite time to travel is the first week of June. The weather tends to be reliably warm (but not too hot), there are fewer crowds at places where I want to explore, and the roads are less busy, too. One thing to remember during this time of year is that many parts of Canada may still have some snow cover on hiking trails, and some roads may not yet be open for the season.

These considerations haven’t prevented me from having amazing road trips to Victoria, Nelson (and the Kootenays), and throughout the Canadian Rocky Mountains during the first week of June, though. I love how taking a road trip during the first week of June makes the whole summer way more exciting – I don’t mind staycationing for the rest of summer so long as I get to go on at least one road trip!

Make Sure Your Vehicle is Road-Ready

A few days before I leave on a road trip, I make sure that my car is going to get me to and from my destination safely. Hope for the best, but plan for the worst.

Here are a few things that I check out:

Do I need an oil change?
How is the tire pressure?
Do the headlights work?
Have I tested the windshield wipers?
How are the fluid levels?

Plan your Route and Itinerary

I’m all for having a spontaneous trip, but when it comes to road trips, it’s a good idea to have at least a rough plan of the route you’ll take and a few places you’ll stop along the way. This is a good idea for a couple of reasons: both you and your travel companions will be able to shake out your legs during the drive, and you’ll also be able to keep up the fun and excitement since you’ll have several places to look forward to stopping along the way.

To stay on budget, plan to stop at a few free sightseeing spots along the way: waterfalls, short hiking trails, lakes, or rivers. Small towns also make for fun, free or inexpensive places to stop.

I love walking along the (usually) one main street in a small town, window shopping, going into the little shops, and grabbing coffee from a local coffee shop.

If you really want to keep the budget down, camping is free or inexpensive and a really fun way to enjoy nature. You’ll be able to cook your own food, which will also help to keep costs down.

Choose Free or Cheap Activities

Small towns often have free or inexpensive art galleries and museums or other events and activities that are in keeping with your budget. I like to check the local event listings before heading out on my trip. When I’ve reached my destination, however, I tend to look at a map and choose a few parks or lakes to spend time at so that not everything is planned out beforehand.

I also recommend bringing snacks and drinks with you to limit the number of times you need to eat out at restaurants. When I reach my destination, I drop by a grocery store for additional food items that I can keep in my hotel’s fridge.

Final Thoughts On How to Budget For a Road Trip

Budgeting for a road trip might take a bit of time and effort, but it’s a crucial step in making sure your adventure is as memorable and stress-free as possible.

By carefully planning and allocating funds for every part of your journey—from fuel and accommodations to those unexpected little surprises—you can hit the road with confidence and freedom. With your finances under control, you’ll be free to embrace the spontaneity and excitement that make road trips so special.

If you haven’t yet enjoyed the pleasures of a road trip because you think it’s too expensive, by planning ahead, making sure your vehicle is road-ready, and packing food with you, you can have fun on your next road trip while staying on a budget!